Non profits · We want to help!

Free Document Scanning for Non Profits

A simple, easy-to-use scanning station for donor files, grants, board minutes and HR records, with secure access from any browser.

  • Unlimited scanning
  • Secure hosting
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Encrypted data
Cloud backup

Free scanning station for 10 non profits

We are donating our complete scanning system (scanner, software, training, support and secure hosting) to 10 non profits: you only pay for equipment shipping.

One scanning station per non profit, on a first-come, first-served basis.

Apply for the Free Station
Why go paperless

Why should a non profit scan its documents?

Less time on paperwork means more time for your mission.

Find records instantly

Donor files, grant proposals and board minutes in seconds, instead of minutes or hours digging through cabinets.

Be ready for audits

Organized, indexed files can be produced quickly for annual audits, reducing audit-related costs.

Save time and money

PwC estimates a lost document costs $122 and staff spend 400 hours a year searching. See The Cost of Documents.

What can you scan?

  • HR documents
  • Donation and volunteer forms
  • Event registrations
  • Grant applications and documentation
  • Marketing flyers and photos
  • Fundraising records
  • Contracts
  • Background checks and drug tests
  • Enrollment forms
  • Vacation requests
  • Retirement and pension files
  • Reviews
How it works

Scanning is easy, fast and reliable

Your staff gets a scanner, a touchscreen and a PC built for scanning.

  1. Load the documents

    Place the pages in the Fujitsu fi-7160 scanner.

  2. Press Scan

    One touch on the touchscreen scans every page, front and back.

  3. Choose the file and section

    Enter basic details, such as name or number, and the section being scanned.

  4. View it online

    Pages are saved automatically as a PDF in the secure online portal.

Nonprofit staff member reviewing donor records on a laptop
Features

Everything your team needs

Unlimited scanning

Scan as many documents as you need, with unlimited scanning modules and upgrades.

One-touch scanning

An easy touchscreen, with optional color scanning. Training and support included.

Sections and permissions

Organize each file into sections and choose which users can view each one.

Import PDFs and images

Combine external electronic documents with your scanned paper files.

Reports and alerts

Stay on top of date-sensitive documents like certifications or required trainings.

Secure online portal

Encrypted, backed-up storage that staff in any location can access from any browser.

See it in action

Your files, organized and secure

Files by sections

Sections are customized for you, each with its own user permissions.

Secure online portal

Search by name or number, then view, download or share files from any browser.

Missing documents

See what was scanned in each section and which required items are still missing.

Apply now

Apply for the free scanning station

Leave your details and we will contact you to get started.

Frequently Asked Questions

Scanning Assistant provides a simple, easy to use scanning station with a high-end document scanner, a touchscreen and a PC built for scanning. Documents are saved as searchable PDFs and stored in a secure online portal.

Common examples include HR documents, donation and volunteer forms, event registrations, grant applications, fundraising records, contracts, board meeting minutes, financial documents, purchase orders and expense reports.

Scanned files can be organized, indexed and produced quickly, which helps keep accurate records for annual audits and reduces audit-related costs.

No. The scanning station allows unlimited scanning.

Yes. Scanned documents are stored in a secure, encrypted online portal that staff can access from any major browser, with view permissions set per user.

Ready to go paperless?

Book a free demo and see how it would work with your documents.

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