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OCR Scanning

OCR turns paper documents into searchable PDFs, so your team finds any invoice, contract or record by its content.

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Encrypted data
Cloud backup
Key points

OCR scanning at a glance

What it is and why it matters for your business.

Text you can search

OCR converts scanned pages, PDFs and images into text that can be used for search.

Find it, even with typos

Documents are found by their content, even if someone indexed them with the wrong number.

Secure digital files

Files are encrypted, backed up multiple times and protected with per-user permissions.

What is OCR?

Optical Character Recognition, or OCR, is a technology that allows for the conversion of documents, or different types of files, like PDF or images captured by a document scanner into text that can be used for search.

What is OCR scanning?

OCR Scanning allows for the conversion of physical paper documents into a document PDF. After scanning is complete, the PDF's document content is "read" using text recognition software (OCR).

After the OCR process is complete, the data collected from the document can be stored into a database where it can be later searched for document retrieval.

What are the advantages of OCR scanning?

  • Increased Productivity: Because OCR scanning allows for faster, safer and more accurate gathering of document scanned data, document searchability is more efficient and allows for immediate response on document requests.
  • Improves Document Accuracy: Traditional document scanning systems rely on the accuracy of the scanning person to properly identify each document scanned. With OCR scanning, a document can still be found by its content even if the user types the wrong invoice number, because the data gathered from the OCR scan is stored in a database for searchability.
  • Security: Fires, floods, earthquakes and theft are real risks for paper files. With OCR scanning your digital files are stored encrypted and backed up multiple times in different geographical regions, and access can be controlled per user.
  • Improves Customer Service: Your employees find scanned documents faster, so most document information can be provided to clients instantly.

What documents are recommended for OCR scanning?

Any document can be OCR scanned. The most common documents that benefit from OCR scanning are:

  • Invoices
  • Cash Receipts
  • Tax Forms or Documents
  • Legal Documents
  • Employee Records
  • Medical Files
  • Financial documents or statements
  • Meeting minutes
  • Contracts

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Frequently Asked Questions

Optical Character Recognition (OCR) is a technology that converts documents, PDFs or images captured by a document scanner into text that can be used for search.

OCR scanning converts physical paper documents into PDF files and then reads their content with text recognition software. The recognized data is stored in a database so the document can be searched and retrieved later.

Any document can be OCR scanned. Common examples are invoices, cash receipts, tax forms, legal documents, employee records, medical files, financial statements, meeting minutes and contracts.

Yes. Because the text gathered by OCR is stored for searching, a document can still be found by its content even if the person scanning it typed the wrong invoice number or name.

Scanned files are stored encrypted and backed up multiple times in different geographical regions, and access can be controlled with per-user view permissions.

Documents scanned at the Scanning Assistant station are saved as PDFs and processed with OCR, so you can search them by name, ID or other criteria from a secure online portal in any major browser.

Ready to go paperless?

Book a free demo and see how it would work with your documents.

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