For Local Guard Force contractors

US Embassy Scanning

Digitize guard personnel and training records, track certification dates and streamline uploads to myLGP.

  • Certification date alerts
  • Encrypted, backed-up storage
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Encrypted data
Cloud backup
Going digital with myLGP

Why digitize your Local Guard Program records?

The US Government is going digital with myLGP, and its contractors need to do the same.

No more deductions

Stop losing money because a training record went missing or a certification could not be proven.

Dates under control

Track certification and qualification dates, and plan each renewal before it expires.

A better CPARS rating

Quality processes, fewer deductions and better customer relations support contract retention.

Which Nomination Package records can you track?

  • Suitability investigations
  • Health certifications
  • Language proficiencies
  • Personnel requirements
  • Training certifications
  • Qualification records
  • Contract- or post-specific certifications
  • Personnel files
How it works

How does it work?

A secure, encrypted paper-to-cloud process any Local Guard Force contractor can use.

  1. Scan with one touch

    The Fujitsu fi-7160 scans front and back at 70 pages per minute.

  2. Index each candidate

    Enter employee #, name and the section being scanned on the touchscreen.

  3. Track every deadline

    The system follows the Approval and Acceptance process and alerts you before dates expire.

  4. View and upload

    Find any record in the secure portal and upload it to myLGP quickly.

Hand pressing the Scan button on the Scanning Assistant touchscreen next to the Fujitsu scanner
Features

Everything your guard program needs

Unlimited scanning

Scanner included, with one-touch scanning and optional color.

Sections and permissions

Each user sees only the sections they are allowed to, such as training or medical records.

Personnel package

Combine all sections into one PDF that is easy to share with your team.

Missing items and alerts

See required documents not yet scanned, and get alerts for expiring certifications.

Ready for myLGP

Records are stored securely as PDFs, which streamlines uploads to myLGP. Import PDFs and images too.

Secure online portal

Search by name or employee #, then view, download or share from any browser.

See it in action

Every record, ready when you need it

Organize by sections

Each section has its own scan and view permissions.

Find it in seconds

Search and view personnel files in the secure portal.

Spot what is missing

See which required documents are still pending.

Frequently Asked Questions

Scanning Assistant provides a secure, encrypted paper-to-cloud process: documents are scanned front and back at an on-site scanning station, saved as PDFs and stored in a secure online portal, which streamlines uploading to myLGP.

The system tracks suitability investigations, health certifications, language proficiencies, personnel requirements, training certifications and any other certifications unique to the contract or location of service.

Yes. Scanning Assistant includes reporting and alerts for date-sensitive documents, so you can track and plan individual due dates and expiration dates for certifications and trainings.

Scanned files are available in the secure online portal from any major browser, where you can search by name, employee number or other criteria and view, download or share sections or entire packages.

Files are organized into custom sections, and user permissions control who can view each section or personnel package.

Ready to go paperless?

Book a free demo and see how it would work with your documents.

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