Privacy Policy

Last updated: October 9, 2026

1. Who we are

This website, scanningassistant.com, is operated by Scanning Assistant ("we", "us"). We provide document scanning stations and a secure online portal for businesses and organizations. If you have any question about this policy, write to us through our contact form.

2. Information we collect

• Information you give us: when you fill out a form on this site (contact, demo request or consultation) we receive your name, email address, phone number and, when applicable, the plan or offer you are interested in.
• Information collected automatically: like most websites, our servers and service providers receive technical data such as your IP address, browser type, pages visited and the date and time of your visit.

3. How we use your information

• To answer your request, schedule a demo or prepare a proposal.
• To contact you about the services you asked about.
• To understand how visitors use the site and improve it.
• To protect the site against spam and abuse.

We do not sell or rent your personal information.

4. Service providers

We use a small number of third-party services to run this website. They process data on our behalf or under their own privacy policies:

• Google reCAPTCHA, to protect our forms from spam. Its use is subject to the Google Privacy Policy and Terms of Service.
• StatCounter, for anonymous website statistics. It may use cookies. See the StatCounter privacy policy.
• Content delivery networks (Google Fonts and jsDelivr), which deliver fonts and style files and may receive your IP address.
• Email service, used to deliver your form submission to our team.

5. Cookies

This site uses only the cookies needed for it to work and for security (such as form protection), plus the analytics and reCAPTCHA cookies described above. You can block or delete cookies in your browser settings; some features, such as the forms, may stop working.

6. How long we keep your information

We keep form submissions for as long as needed to respond to you and maintain our business relationship, or as required by law. You can ask us to delete them at any time.

7. Security

This site uses an encrypted (HTTPS) connection. We take reasonable measures to protect the information you send us, but no method of transmission over the internet is 100% secure.

8. Your choices and rights

You can ask us to access, correct or delete the personal information you sent us, or to stop contacting you, through our contact form. Depending on where you live, you may have additional rights under local law.

9. Children

This website is intended for businesses and is not directed to children under 13. We do not knowingly collect information from children.

10. Documents scanned with our service

This policy covers this website only. Documents that customers scan with Scanning Assistant are stored in the customer's secure portal, are encrypted and backed up, and belong to the customer. Their handling is governed by the customer's service agreement.

11. Changes to this policy

We may update this policy from time to time. The date at the top of this page shows the latest version.