How It Works

How Does Scanning Assistant Work?

We install a scanning station in your office. Your team scans with one touch, and every page becomes a searchable PDF in a secure portal.

  • One-touch scanning
  • Month-to-month
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Encrypted data
Cloud backup
6 steps

How do you go paperless with Scanning Assistant?

From the first call to your first search.

  1. 1. Free consultation

    Tell us what documents you handle and who needs access to them.

  2. 2. We configure your system

    We set up your sections, index fields and user permissions.

  3. 3. We install your station

    A Fujitsu fi-7160 scanner and touchscreen arrive ready to use. No scanner to buy.

  4. 4. Scan with one touch

    Load the documents, press Scan and enter a name or ID. Scanning is unlimited.

  5. 5. Searchable PDFs

    Pages are saved as PDFs in encrypted cloud storage, with OCR to search their text.

  6. 6. Find and share

    Authorized users search from any browser and open documents in seconds.

Everything included

What is included in the service?

Equipment, software and secure storage in one monthly plan.

Fujitsu fi-7160 scanner

70 pages per minute, double-sided, 80-sheet feeder, up to 600 dpi.

One-touch touchscreen

An easy app: one click to scan, with unlimited scanning.

OCR search

Every page is saved as a PDF whose content you can search.

Sections and permissions

Custom sections and view permissions for each user.

Secure online portal

Encrypted cloud storage with backups, accessible from any major browser.

Imports, reports and alerts

Add external PDFs and images, and get alerts for date-sensitive documents.

Why Scanning Assistant

Why do businesses choose it?

A simple service your team can start using right away.

Easy to use

One touch to scan, no technical training needed.

Secure and encrypted

Documents are encrypted, and access is controlled by user. You own your data.

No long-term contracts

Month-to-month, starting with a free consultation.

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Where can I learn more?

Guides and solutions for your type of business.

Customized scanning

Sections, fields and permissions made for any business.

Learn more →

What is OCR scanning?

How scanned text becomes searchable.

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The cost of paper

What storing and searching paper really costs.

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Document retention

Keeping electronic records the right way.

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Human Resources

Digital employee files by section.

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Financial Services

Client files and loan documents, searchable.

Learn more →

Frequently Asked Questions

We configure the system around your documents, deliver a scanning station with a Fujitsu fi-7160 scanner, and you scan with one touch. Each scan is saved automatically as a searchable PDF in a secure, encrypted online portal.

No. The scanning station, including a Fujitsu fi-7160 scanner, is included with the service.

The included Fujitsu fi-7160 scans up to 70 pages per minute, both sides of the page at once, with an 80-sheet automatic document feeder and up to 600 dpi resolution.

Log in to the secure online portal from any major web browser and search by name, ID or other criteria. OCR also makes the text inside your PDFs searchable.

Yes. Documents are organized into custom sections, and view permissions are assigned per user, so each person only sees the sections they are allowed to see.

No. Scanning Assistant has no long-term contracts, and the first consultation is free.

Ready to go paperless?

Book a free demo and see how it would work with your documents.

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