For financial services

Document Scanning for Financial Services

Turn paper client files into searchable PDFs in a secure, encrypted portal, where each user sees only what they are authorized to see.

  • OCR-searchable PDFs
  • No long-term contracts
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Encrypted data
Cloud backup
Why scan

Why should financial offices scan their paper files?

Accounting firms, banks, lenders and insurance offices run on client paperwork.

Find client records instantly

Search by client name, account number or ID instead of walking to a file cabinet.

Cut the hidden cost of paper

PwC estimates a misfiled document costs $122 and 7.5% of documents are lost. See The Cost of Documents.

Prepare for audits faster

Indexed digital files are ready when an auditor or examiner asks, instead of being pulled from boxes.

Which financial documents can you scan?

  • Loan files
  • Account opening forms
  • Bank and account statements
  • Tax forms
  • ID copies for customer verification (KYC)
  • Contracts and agreements
  • Insurance policies and claims
  • Invoices and receipts
How it works

How does scanning work in a financial office?

See the full step-by-step process.

  1. Load the client documents

    The Fujitsu fi-7160 scans 70 pages per minute, both sides, from an 80-sheet feeder.

  2. Press Scan

    Enter the client name or ID and the section being scanned on the touchscreen.

  3. Saved as a searchable PDF

    Pages go automatically to the secure online portal.

  4. Find it from any browser

    Authorized staff search and view the client file from any major web browser.

Features

Built for sensitive client files

Per-user permissions

A teller, an accountant and a manager each see only the sections they need.

Client file sections

ID, applications, statements, tax forms and contracts, organized your way. Learn about customized scanning.

OCR search

The text inside every scanned page becomes searchable.

Date alerts

Reports and alerts for documents with expiration or renewal dates, like ID copies or insurance policies.

Import PDFs and images

Add e-statements and other external files to the same client file.

Encrypted cloud storage

Protected from fire, water and loss, with disaster-recovery options. Read about document retention.

Frequently Asked Questions

Use a high-speed duplex scanner that saves each file as a searchable PDF, organized by client and document type, in a secure portal with user permissions. Scanning Assistant provides the scanner, the touchscreen software and the encrypted online portal as one service.

Any paper document, such as loan files, account opening forms, statements, tax forms, ID copies for customer verification, contracts and insurance policies. External PDFs and images can also be imported into the same client file.

Search the secure online portal by client name, account or ID number, or other criteria. OCR also makes the text inside each PDF searchable.

Yes. Client files are divided into custom sections, and view permissions are set per user, so staff only see the sections they are authorized to view.

Scanning Assistant is a tool that helps you organize, secure and retrieve records, but it does not by itself guarantee compliance with any regulation. Your compliance team should confirm how your retention and access policies apply.

No. There are no long-term contracts, the scanner is included, and the first consultation is free.

Ready to go paperless?

Book a free demo and see how it would work with your documents.

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